Abdul Muthalif

Public Relations Officer (PRO) – Key Responsibilities:-
1. Visa and Residency Processing
• Handle employee visa applications, new Residence Permit (RP) issuance, renewals, and cancellations.
• Coordinate medical tests, fingerprinting, and Qatar ID (QID) card processing.
• Manage health card renewals, passport renewals, and passport updates on QID.
2. Legal Documentation
• Manage essential government documentation such as trade licenses, immigration cards, tax cards, and municipality permits.
• Ensure all company-related documents remain valid, up to date, and compliant with Qatari regulations.

3. Labor & Immigration Affairs
• Liaise with the Ministry of Labor and Immigration Department regarding:
o Labor contracts, labor card issuance, and work permits.
o Secondment work permits (6 months temporary work permits).
o Employees’ profession change on QID.
o Sponsorship transfer processes and other employment-related formalities.
4. Company Registration and Renewals
• Manage company registration, renewal of trade licenses, and related activities.
• Maintain strong relationships with government entities to ensure smooth processing of all corporate documents.
5. Employee Support
• Assist employees with government-related requirements, such as:
o Driving license applications.
o Visa renewals for dependents and exit permits.
o Opening WPS salary accounts, applying for salary transfer facilities, and D-Pay cards.
o Processing worker’s compensation insurance.
6. Compliance with Regulations
• Stay updated on changes in Qatar’s labor and immigration laws.
• Ensure all company practices remain legally compliant with the latest rules and requirements.
7. Representation in Government Departments
• Represent the company at ministries, embassies, customs, municipality offices, police stations, and the Judicial Council when required.

8. Record Keeping & Reporting
• Maintain accurate records of all government-related transactions, including receipts, approvals, and official documents.
• Provide regular reports on the status of applications and renewals.
9. Company Vehicles & Permits
• Manage company vehicle records, including registration permits and insurance renewals.
• Track traffic violations via Metrash Services or online portals and ensure timely settlement of fines.
• Maintain detailed logs of all vehicle-related transactions and penalties.
10. Fines, Penalties & Issue Resolution
• Handle fines, penalties, and compliance issues related to immigration, labor, and traffic regulations.
• Follow up with authorities to resolve any disputes promptly.
11. HR & Administration Support
• Support HR and Admin in onboarding and offboarding processes.
• Ensure timely visa processing and smooth legal clearance for all new hires and exiting staff.

Administrative - Key Responsibilities:-
• Supporting HR & Admin: Assist HR and Admin departments with onboarding and offboarding processes, ensuring timely visa processing and compliance with legal requirements.
• General Office Management: Organize and maintain office operations, supplies, and equipment.
• Correspondence Handling: Manage emails, phone calls, and official communications professionally.
• Scheduling & Coordination: Arrange meetings, appointments, and travel plans for executives.
• Record Keeping: Maintain and update company records, files, and databases.
• Clerical Support: Handle filing, data entry, and preparation of reports, presentations, and letters.
• HR Assistance: Support HR tasks such as maintaining employee records and assisting in recruitment processes.
• Vendor & Client Coordination: Communicate effectively with vendors, suppliers, and clients.
• Support to Management: Assist senior executives with reports, documentation, and administrative tasks.
Document Controller - Key Responsibilities:-
• Document Management: Receive, track, and manage all company documents in both electronic and hard copy formats.
• Version Control: Maintain up-to-date document versions while archiving obsolete ones.
• Document Distribution: Control document flow across departments, ensuring timely and accurate distribution.
• Compliance & Standards: Ensure all documentation adheres to company policies, regulatory requirements, and industry standards.
• Confidentiality & Security: Handle sensitive information with strict confidentiality and implement secure data protection measures.
• Retrieval & Accessibility: Organize and index documents systematically for efficient retrieval and easy reference.

Public Relations Officer (PRO) – Key Responsibilities:-
Government Liaison:
• Handle all communications and dealings with government departments such as the Ministry of Interior, Labor, Immigration, Municipality, Traffic, and others.
• Apply for and renew trade licenses, municipality approvals, and other permits.
Visa & Immigration Services:
• Process new visas (work, family, business).
• Handle visa renewals, cancellations, and transfers.
• Coordinate medical tests, fingerprinting, and ID card processing.
Labour & Immigration Law Compliance:
• Ensure the company is compliant with Qatar Labor Law and immigration policies.
• Maintain up-to-date records of employees’ legal documents (residency, labor contracts, etc.).
Document Clearance:
• Prepare and submit documents for attestation, legalization, and translation.
• Collect and deliver official documents like passports, QIDs, licenses, etc.

Company Establishment & Maintenance:
• Assist in setting up new businesses including company registration and commercial registration (CR) processes.
• Manage renewals of CR, computer card, establishment ID, and Chamber of Commerce registration.
Employee Onboarding Support:
• Support in onboarding new employees by managing all government formalities.
• Apply for health cards, driving licenses, and bank accounts (if required).
Representation:
• Represent the company at ministries, embassies, chambers of commerce, and other government institutions.
Reporting & Record Keeping:
• Maintain detailed logs of all activities and documentation.
• Provide timely reports to management regarding status updates.
Administrative - Key Responsibilities:
• Maintain filing systems, both electronic and physical
• Handle incoming and outgoing correspondence (emails, mail, packages)
• Prepare reports, memos, invoices, letters, and other documents
• Assist in the preparation of regularly scheduled reports
• Maintain contact lists and calendars
• Order office supplies and maintain inventory
• Support colleagues and executives by performing various administrative tasks
• Ensure office common areas are tidy and functional
• Use office equipment like printers, copiers, and scanners
• Liaise with internal and external contacts professionally
• Answer and direct phone calls in a professional manner
• Organize and schedule appointments and meetings
• Maintain and update filing systems, databases, and records
• Prepare and edit correspondence, reports, and presentations
• Assist in the preparation of regularly scheduled reports
• Provide general support to visitors and staff