Muhammad Farhan Khan

• Maintain records and documentation related to imports, export and logistic transactions
• Prepare reports on shipping costs, delivery performance, custom clearance time and
other KPI’s.
• Organize and manage office supplies, vendor invoices and utility payments relevant to
logistic operations.
• Manage key accounts with close follow ups through calls and emails.
• Provide exceptional customer services to inbound and outbound clients.
• Track shipments and provide status updates to clients and internal teams.

• Effectively implemented inventory and document control systems in alignment with ISO
standards, utilizing platforms such as SharePoint to streamline documentation workflows and enhance accessibility.
• Managed the receipt, distribution of incoming and outgoing mails, ensured consistency, accuracy, and compliance.
• Acted as a liaison between internal departments, service providers, suppliers, and vendors to ensuring seamless daily operations, resolving document-related discrepancies.
• Collaborated with logistics and procurement teams to support efficient flow of goods
and shipments.
• Supporting both internal and external audits by organizing required documentation, audit queries, and maintaining compliance logs.
• Ensuring sensitive corporate information was accessible to authorized personnel, managed data protection policies.
• Office facility maintenance, ensuring administrative control over supplies, janitorial services and canteen activities.
• Enforced safety and security protocols, minimizing operational risks within the organization, upkeep of safety equipment including CCTV systems, fire alarms, and
access control mechanism.
• Managing attendance tracking, payroll processing, and HR policy compliance, assist
in process of SESSI and EOBI for timely payments.
• Supported to Finance Manager in handling accounts payable processes, by led bank
reconciliations, and ensuring vendor ledger accuracy.
• Supervised data recording staff, ensuring accurate and timely posting of transactions
across multiple entities, maintaining error-free records and ensuring proper archiving by electronic and hard filing.

• Managed manpower deployment across project sites including attendance, performance, wage calculation, and compliance.
• Established and maintained a structured document control system aligned with ISO standards, ensuring traceable tracking, coding, and indexing of all project documents
(architectural, structural, layout, , etc.).
• Acted as a communication bridge between the site office and head office, coordinating procurement, document flow, and availability of materials to ensure operational efficiency.
• Oversaw warehouse and inventory operations, including the receiving, issuance, and
dispatch of materials across multiple active sites; ensured accurate stock tracking and maintained minimum stock levels.
• Coordinated with suppliers, vendors, and logistics partners to ensure timely procurement and delivery of materials.
• Conducted regular site visits to verify material stock levels, evaluate staff presence and performance, and ensure adherence to safety and operational protocols.
• Controlled site-related expenditures and ensured resource utilization remained within approved project budgets.

• Managed end-to-end tolling operations including revenue collection, staff administration and inventory utilization.
• Prepared traffic logs and analysis reports for management, support internal and external audits with proper documentation and traceability.
• Liaised with local authorities and Government departments to ensure smooth operations and regulatory compliance.
• Led beautification and plantation projects in the tolling area for improved public presentation.
• Conducted traffic analysis and managed traffic counting activities to support planning and reporting for upcoming projects.
• Support to toll finance and weighbridge departments for operational and financial reporting to the head office.
• Ensure employees productivity, efficiency and compliance at work.
• Controlled operational costs to keep business operating within budget and increase profits, managed site-level budgeting, costing, and petty cash disbursement.
• Supervised attendance and payroll processing for outsourced staff,
• Maintained records of all financial transactions, operational activities, inventory management, optimizing stock levels, and reducing waste.
• Coordinated with IT department to upgrade technology infrastructure, enhancing operational efficiency and data security.

• Liaison with corporate clients to ensure efficient communication and service delivery.
• Managed accounts receivable and payable, ensuring accurate and timely processing of billing related with vendors and transporters.
• Handled day-to-day logistic staff administration and tasks to support smooth business operations.
• Supervise warehouse operations and export shipments, documentation to ensure compliance and timely delivery.
• Negotiated contracts with vendors to secure favorable pricing and terms on critical goods and services.
• Monitored industry trends to stay informed about emerging technologies that could benefit the organization's operations.
• Delivered exceptional results under tight deadlines by effectively prioritizing tasks within a fast-paced environment.